The organizations, both private enterprises and public institutions, are increasingly turning to business process automation (BPA) and Business Process Management (BPM) to reduce operational costs, accelerate service delivery, and build resilience. Shared System guides you through the essentials of process automation.
What is Business Process Management (BPM)?
BPM is a structured methodology for designing, automating, monitoring, and continuously improving business processes. It answers a fundamental operational question: how do you ensure that every task is executed the same way, by the right person, with the right information, within the expected timeframe?
The BPM cycle covers:
- Modeling: visual mapping of existing workflows using BPMN notation;
- Automation: replacing manual, repetitive steps with automated triggers and rules;
- Monitoring: real-time dashboards showing process status, delays, and exceptions;
- Optimization: continuous improvement based on performance data.
Why BPM matters?
The business case for process automation is well established. Companies that implement BPM typically achieve:
- 40 to 70% reduction in administrative processing time;
- Complete audit trail for regulatory compliance and ISO certification;
- Significant reduction in human error rates;
- Better resource allocation, allowing staff to focus on value-adding tasks;
- Faster organizational adaptation when regulations or processes change.
For multinational companies operating in Morocco, BPM also enables the standardization of global processes while accommodating local regulatory requirements, such as Arabic language support, local document formats, and Moroccan tax workflows.
BPM and IS modernization
BPM does not operate in isolation. For maximum impact, it must integrate with your information system architecture. A BPM platform acts as an orchestration layer. It coordinates data flows between your ERP, CRM, GED, HR systems, and databases, ensuring consistent process execution across all systems. This is why BPM projects often go hand in hand with IS urbanization initiatives.
Key use cases
Public sector
Citizen request management, administrative validation circuits, document dematerialization aligned with Law 55-19, and inter-agency data exchange.
Banking and insurance
Customer onboarding (KYC), claims processing, compliance workflows (AML and KYC), and regulatory reporting automation.
Industry and commerce
Procurement approvals, purchase order workflows, HR processes such as leave management, recruitment and performance reviews, as well as quality management.
Healthcare
Appointment management, patient file workflows, medical validation circuits, and supply chain management.
The steps to a successful BPM project
- Audit of existing processes: identification of priority processes and measurement of their current performance;
- BPMN modeling: standardized visual representation of workflows;
- Platform selection: selection of the BPM tool based on requirements, including IT integration, rule complexity, and volume;
- Development and testing: configuration of workflows, business rules, and user interfaces;
- Deployment and training: change management and end-user training;
- Measurement and optimization: implementation of KPIs, dashboards, and continuous improvement.
How Shared System supports your BPM project
Our approach covers the full BPM cycle: process audit and mapping, platform selection, development and integration, change management, and ongoing optimization support.
Discover our BPM and process automation services, or contact us to audit your processes.